Administrative Procedures

The Board of Southwest Horizon School Division completely overhauled the Policy Manual and also created a new Administrative Manual. These documents came into effect on September 11, 2014. 

Individual Procedures are listed below or you can open the entire Administrative Manual document in a searchable PDF format.

ADMINISTRATIVE MANUAL INDEX

Division Organization Chart      

Section 1 - General School Administration

• 1-01 Advertising and Distribution of Materials in Schools

• 1-02 Communication Protocol

• 1-03 Copyright 

• 1-04 Religious Exercises and Patriotic Observances

• 1-05 School Division Records Management

• 1-06 Supervision of School Sponsored Activities

• 1-07 Video Surveillance

• 1-08 School Volunteers

• 1-09 Communications with the Media

Section 2 - Fiscal Management

• 2-01 Expense Reimbursement

• 2-02 Petty Cash

• 2-03 Purchasing Procedures

• 2-04 Rental of School Equipment

• 2-05 School Funds

• 2-06 Vehicle Plug-Ins

• 2-07 Cash in Schools

• 2-08 School Budgets and Carryover

Section 3 - Facilities

• 3-01 Damage to School Property

• 3-02 Personal Use of Division Garages/Shops

• 3-03 Personal Use of Division Vehicles

• 3-04 School Closure

• 3-05 Tobacco and Vaping

Section 4 - Transportation

• 4-01 Bus Arrival and Departure at School

• 4-02 Bus Ride Time

• 4-03 Bus Ridership

• 4-04 Bus Transportation and Inclement Weather

• 4-06 Private Lanes

• 4-07 Transporting Students with Special Needs

Section 5 - Human Resources

• 5-01 Administration Recruitment

• 5-02 Administration Time for Hutterian Schools

• 5-03 Alcohol and Drugs

• 5-04 Complaint Investigation Process

• 5-05 Criminal Record and Child Abuse Registry Checks

• 5-06 Freedom from Harassment, Violence and Abuse

• 5-07 Leave from Duties

• 5-08 Personal Electronic Devices

• 5-09 Staff Recruitment and Selection

• 5-10 Pledge of Confidentiality

• 5-11 Principal Absences

• 5-12 Professional Development

• 5-13 Recognition of Employee and Trustee Service

• 5-14 School Administrator Evaluation and Professional Growth

• 5-15 Teacher Evaluations

• 5-16 Teacher Absences/Substitute Teachers

• 5-17 Whistle Blower

• 5-18 Overpayment of Salary

• 5-19 Resignation of Teaching Staff

• 5-20 Conflict of Interest

• 5-21 Solicitations by Staff

• 5-22 Working from Home

• 5-23 Colony Staff Attendance

• 5-24 Exit Interviews

• 5-25 Reasonable Accommodation

Section 6 - Programs & Services

• 6-01 Extra/Co-Curricular Trips

• 6-02 Appropriateness of School Materials

• 6-04 Physical Health/Health Education

• 6-05 Student assessment Evaluation

• 6-06 Student Services 

• 6-07 Student Services - Clinical Services

• 6-08 Student Services - Early Identification

• 6-09 Student Services - Guidance and Counselling Services

• 6-10 Student Services - Individualized Programs

• 6-11 Student Services - Individualized Program Dispute Resolution

• 6-12 Student Services - Principals Responsibilities

• 6-13 Student Services - Specialized Assessment Reporting 

• 6-14 Student Services - Placement of Students with Special Needs

• 6-15 Seclusion in Schools

  • 6-15 Seclusion Restraint Incident Reporting Form

• 6-16 Division Sanctioned Overseas Travel

• 6-17 Best Practices in Blended Learning

Section 7 - Students

• 7-01 Admittance for Private School, New Resident and Home Schooled Students

• 7-02 Challenge for Credit

• 7-03 School of Choice

• 7-04 Graduation

• 7-05 High School Course Changes and Withdrawals

• 7-06 Off Campus Programming

• 7-07 Personal Electronic Devices

• 7-08 Student Registration

• 7-09 Searches and Interviews of Students in School

• 7-10 Student Attendance

• 7-11 Student Fees

• 7-12 Student Records

• 7-13 Service Dog

• 7-14 High School Apprenticeship Program (HSAP)

• 7-15 Smudging Practices in Schools

• 7-16 Head Lice

Section 8 - Safe Schools

• 8-01 Alcohol, Cannabis and Banned Drugs

• 8-02 Anaphylaxis

• 8-03 Child Abuse Reporting

• 8-04 Code of Conduct

• 8-05 Healthy Food and Nutrition

• 8-06 Medical Situations

• 8-07 Physical Restraint

• 8-08 Respect for Human Diversity

• 8-09 Emergency Response Plan

• 8-10 Violence Threat/Risk Assessment

• 8-11 Assault, Violent Behaviour and/or Weapon/s

• 8-12 Acceptable Use of Technology

• 8-13 Alarm Call Out

• 8-15 Crisis Response Plan

• 8-16 Pandemic Planning

• - Pandemic Planning Preparedness Guidelines

• - 8-16a Right to Refuse

• - 8-16b Collection of Materials

• - 8-16ci Handling of Music Equipment

• -8-16cii Music Practices within K-12 Schools

• - 8-16d Handling of Gym Equipment

• - 8-16e Screening Questions

• - 8-16f Effective Cleaning and Disinfecting

• - 8-16g Physical Distancing 

• - 8-16h Safe Work Guidelines for SHSD Libraries 

• - 8-16i Technology Education Classroom Cleaning

• 8-17 Visitors to Schools

• 8-18 Bottom Lines

Section 9 - Community Relations

• 9-01 Community Use of Schools

• 9-02 Hosting MHSAA Provincial Play-Offs

• 9-03 Public Participation at Board Meetings

Section 10 - Accessibility

• 10-01 Accessibility for All

• 10-02 Accessible Employment