Administrative Procedures

The Board of Southwest Horizon School Division completely overhauled the Policy Manual and also created a new Administrative Manual. These documents came into effect on September 11, 2014. 

Individual Procedures are listed below or you can open the entire Administrative Manual document in a searchable PDF format.

ADMINISTRATIVE MANUAL INDEX

Division Organization Chart      

Section 1 - Division-Level Administration

• 1-01 Communication Protocol

• 1-02 Copyright

• 1-03 School Division Records Management 

• 1-04 Video Surveillance

• 1-05 Communications with Media

Section 2 - General School Administration

• 2-01 Advertising & Distribution of Materials in School

• 2-02 Religious Exercises & Patriotic Observances

• 2-03 Supervision of School Sponsored Activities

• 2-04 School Volunteers

• 2-05 Admittance of Students

• 2-06 Challenge for Credit

• 2-07 Graduation

• 2-08 High School Course Changes & Withdrawals

• 2-09 Personal Electronic Devices

• 2-10 Student Registration

• 2-11 Searches & Interviews of Students in School

• 2-12 Student Attendance

• 2-13 Student Fees

• 2-14 Student Records

• 2-15 Service Dog

• 2-16 Smudging Practices in Schools

• 2-17 Head Lice

• 2-18 Hosting MHSAA Provincial Play-Offs

Section 3 - Safe & Respectful Schools

• 3-01 Alcohol, Cannabis and Banned Drugs

• 3-02 Anaphylaxis

• 3-03 Child Abuse Reporting

• 3-04 Code of Conduct

• 3-05 Healthy Food and Nutrition

• 3-06 Medical Situations

• 3-07 Physical Restraint

• 3-08 Respect for Human Diversity

• 3-09 Emergency Response Plan

• 3-10 Violence Threat/Risk Assessment

• 3-11 Assault, Violent Behaviour and/or Weapon/s

• 3-12 Acceptable Use of Technology

• 3-13 Alarm Call Out

• 3-14 Crisis Response Plan

• 3-15 Pandemic Planning

Pandemic Planning Preparedness Guidelines

- 3-15a Right to Refuse

- 3-15b Collection of Materials

- 3-15ci Handling of Music Equipment

- 3-15cii Music Practices within K-12 Schools

- 3-15d Handling of Gym Equipment

- 3-15e Screening Questions

- 3-15f Effective Cleaning and Disinfecting

- 3-15g Physical Distancing 

- 3-15h Safe Work Guidelines for SHSD Libraries 

- 3-15i Technology Education Classroom Cleaning

• 3-16 Visitors to Schools

• 3-17 Bottom Lines

• 3-18 Accessibility for All

• 3-19 Cell Phones & Personal Digital Devices Use in Schools

Section 4 - Programs & Services

• 4-01 Extra/Co-Curricular Trips

• 4-02 Appropriateness of School Materials

• 4-03 Physical Health/Health Education

• 4-04 Student Assessment Evaluation

• 4-05 Student Services 

• 4-06 Student Services - Clinical Services

• 4-07 Student Services - Early Identification

• 4-08 Student Services - Guidance and Counselling Services

• 4-09 Student Services - Individualized Programs

• 4-10 Student Services - Individualized Program Dispute Resolution

• 4-11 Student Services - Principals Responsibilities

• 4-12 Student Services - Specialized Assessment Reporting 

• 4-13 Student Services - Placement of Students with Special Needs

• 4-14 Seclusion in Schools

4-14 Seclusion Restraint Incident Reporting Form

• 4-15 Division Sanctioned Overseas Travel

• 4-16 Best Practices in Blended Learning

• 4-17 School of Choice

• 4-18 Off Campus Programming

• 4-19 High School Apprenticeship Program (HSAP)

• 4-20 InformNet

Section 5 - Community Engagement

• 5-01 Community Use of Schools

• 5-02 Public Participation at Board Meetings

Section 6 - Human Resources/Personnel

• 6-01 Administration Recruitment

• 6-02 Administration Time for Hutterian Schools

• 6-03 Alcohol and Drugs

• 6-04 Complaint Investigation Process

• 6-05 Criminal Record and Child Abuse Registry Checks

• 6-06 Freedom from Harassment, Violence and Abuse

• 6-07 Leave from Duties

• 6-08 Personal Electronic Devices

• 6-09 Staff Recruitment and Selection

• 6-10 Pledge of Confidentiality

• 6-11 Principal Absences

• 6-12 Professional Development

• 6-13 Recognition of Employee and Trustee Service

• 6-14 School Administrator Evaluation and Professional Growth

• 6-15 Teacher Evaluations

• 6-16 Teacher Absences/Substitute Teachers

• 6-17 Whistle Blower

• 6-18 Overpayment of Salary

• 6-19 Resignation of Teaching Staff

• 6-20 Conflict of Interest

• 6-21 Solicitations by Staff

• 6-22 Working from Home

• 6-23 Colony Staff Attendance

• 6-24 Exit Interviews

• 6-25 Reasonable Accommodation

• 6-26 Accessible Employment

Section 7 - Fiscal Management

• 7-01 Expense Reimbursement

• 7-02 Petty Cash

• 7-03 Purchasing Procedure

• 7-04 Rental of School Equipment

• 7-05 School Funds & School Generated Funds

• 7-06 Vehicle Plug-In's

• 7-07 Cash in Schools

• 7-08 School Budgets & Carryover

Section 8 - Assets & Facilities

• 8-01 Damage to School Property

• 8-02 Personal Use of Division Garages/Shops

• 8-03 Personal Use of Division Vehicles

• 8-04 School Closure

• 8-05 Tobacco and Vaping

Section 9 - Transportation

• 9-01 Bus Arrival and Departure at School

• 9-02 Bus Ride Time

• 9-03 Bus Ridership

• 9-04 Bus Transportation and Inclement Weather

• 9-05 Private Lanes

• 9-06 Transporting Students with Special Needs