The Board of Southwest Horizon School Division completely overhauled the Policy Manual and also created a new Administrative Manual. These documents came into effect on September 11, 2014.
Individual Procedures are listed below or you can open the entire Administrative Manual document in a searchable PDF format.
ADMINISTRATIVE MANUAL INDEX
Section 1 - General School Administration
- 1-01 Advertising and Distribution of Materials in Schools
- 1-02 Communication Protocol
- 1-03 Copyright
- 1-04 Religious Exercises and Patriotic Observances
- 1-05 School Division Records Management
- 1-06 Supervision of School Sponsored Activities
- 1-07 Video Surveillance
- 1-08 School Volunteers
- 1-09 Communications with the Media
Section 2 - Fiscal Management
- 2-01 Expense Reimbursement
- 2-02 Petty Cash
- 2-03 Purchasing Procedures
- 2-04 Rental of School Equipment
- 2-05 School Funds
- 2-06 Vehicle Plug-Ins
- 2-07 Cash in Schools
- 2-08 School Budgets and Carryover
Section 3 - Facilities
- 3-01 Damage to School Property
- 3-02 Personal Use of Division Garages/Shops
- 3-03 Personal Use of Division Vehicles
- 3-04 School Closure
- 3-05 Tobacco and Vaping
Section 4 - Transportation
- 4-01 Bus Arrival and Departure at School
- 4-02 Bus Ride Time
- 4-03 Bus Ridership
- 4-04 Bus Transportation and Inclement Weather
- 4-06 Private Lanes
- 4-07 Transporting Students with Special Needs
Section 5 - Human Resources
- 5-01 Administration Recruitment
- 5-02 Administration Time for Hutterian Schools
- 5-03 Alcohol and Drugs
- 5-04 Complaint Investigation Process
- 5-05 Criminal Record and Child Abuse Registry Checks
- 5-06 Freedom from Harassment, Violence and Abuse
- 5-07 Leave from Duties
- 5-08 Personal Electronic Devices
- 5-09 Staff Recruitment and Selection
- 5-10 Pledge of Confidentiality
- 5-11 Principal Absences
- 5-12 Professional Development
- 5-13 Recognition of Employee and Trustee Service
- 5-14 School Administrator Evaluation and Professional Growth
- 5-15 Teacher Evaluations
- 5-16 Teacher Absences/Substitute Teachers
- 5-17 Whistle Blower
- 5-18 Overpayment of Salary
- 5-19 Resignation of Teaching Staff
- 5-20 Conflict of Interest
- 5-21 Solicitations by Staff
- 5-22 Working from Home
- 5-23 Colony Staff Attendance
- 5-24 Exit Interviews
- 5-25 Reasonable Accommodation
Section 6 - Programs & Services
- 6-01 Extra/Co-Curricular Trips
- 6-02 Appropriateness of School Materials
- 6-04 Physical Health/Health Education
- 6-05 Student assessment Evaluation
- 6-06 Student Services
- 6-07 Student Services - Clinicial Services
- 6-08 Student Services - Early Identification
- 6-09 Student Services - Guidance and Counselling Services
- 6-10 Student Services - Individualized Programs
- 6-11 Student Services - Individualized Program Dispute Resolution
- 6-12 Student Services - Principals Responsibilites
- 6-13 Student Services - Specialized Assessment Reporting
- 6-14 Student Services - Placement of Students with Special Needs
- 6-15 Division Sanctioned Overseas Travel
- 6-16 Best Practices in Blended Learning
Section 7 - Students
- 7-01 Admittance for Private School, New Resident and Home Schooled Students
- 7-02 Challenge for Credit
- 7-03 School of Choice
- 7-04 Graduation
- 7-05 High School Course Changes and Withdrawals
- 7-06 Off Campus Programming
- 7-07 Personal Electronic Devices
- 7-08 Student Registration
- 7-09 Searches and Interviews of Students in School
- 7-10 Student Attendance
- 7-11 Student Fees
- 7-12 Student Records
- 7-13 Service Dog
- 7-14 High School Apprenticeship Program (HSAP)
- 7-15 Smudging Practices in Schools
Section 8 - Safe Schools
- 8-01 Alcohol, Cannabis and Banned Drugs
- 8-02 Anaphylaxis
- 8-03 Child Abuse Reporting
- 8-04 Code of Conduct
- 8-05 Healthy Food and Nutrition
- 8-06 Medical Situations
- 8-07 Physical Restraint
- 8-08 Respect for Human Diversity
- 8-09 Emergency Response Plan
- 8-10 Violence Threat/Risk Assessment
- 8-11 Assault, Violent Behaviour and/or Weapon/s
- 8-12 Acceptable Use of Technology
- 8-13 Alarm Call Out
- 8-15 Crisis Response Plan
- 8-16 Pandemic Planning
- - Pandemic Planning Preparedness Guidelines
- - 8-16a Right to Refuse
- - 8-16b Collection of Materials
- - 8-16ci Handling of Music Equipment
- -8-16cii Music Practices within K-12 Schools
- - 8-16d Handling of Gym Equipment
- - 8-16e Screening Questions
- - 8-16f Effective Cleaning and Disinfecting
- - 8-16g Physical Distancing
- - 8-16h Safe Work Guidelines for SHSD Libraries
- - 8-16i Technology Education Classroom Cleaning
- 8-17 Visitors to Schools
- 8-18 Bottom Lines
Section 9 - Community Relations
- 9-01 Community Use of Schools
- 9-02 Hosting MHSAA Provincial Play-Offs
- 9-03 Public Participation at Board Meetings
Section 10 - Accessibility